Accounts Payable Automation for QuickBooks Online

Once connected, a full sync of QuickBooks Online data can be triggered from within the Integrations section within Business Settings. To sync just one element (Suppliers/Accounts/Etc), head to the corresponding area in Zahara and select the QuickBooks Online Sync button. This will trigger a sync of that one element.

Yes! The PDF of the invoice will appear alongside the invoice data in QuickBooks Online. Important to note: only the main PDF of the invoice will be transferred. Any additional documents added to the document history will remain in Zahara.

Anyone who’s had enough of messy approvals and manual invoice chaos. In a small office, it’s easy to shout across the room to approve a purchase. But as your business grows, so do the delays. Approval requests get buried in inboxes. Parcels show up and no one knows who ordered them, or what they cost. Visibility disappears. And that’s just one side.
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The bigger you get, the more invoices stack up. Each one needs coding, signing off, and checking it hasn’t been paid twice. Eventually, you hit the point where something has to change. That’s when teams choose Zahara. And most wish they’d done it sooner.

No more chasing. No more rekeying. Zahara handles it, from purchase to pay.

Yes. We have a similar Projects module in Zahara, at no extra charge, and this syncs with your QuickBooks Online jobs.

Yes. Zahara checks for duplicate references and suspicious details before anything goes to QBO. It’s like a safety net for your approvals, no double payments or weird surprises.

Yes. When a supplier emails an invoice to Zahara, it’s scanned instantly. We extract the key details — supplier names, line items, tax amounts — and apply your coding rules so it’s ready to approve.
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Got something unusual on your invoices? No problem. Send us a few examples and we’ll train Zahara’s AI to pick up exactly what matters to you.

Zahara reads invoices with smart AI and matches suppliers, line items, and tax codes to your QBO data. It follows your rules, applies your logic, and keeps things accurate every time.

Yes. If you’re on the Business plan or using the budgets feature (see pricing), Zahara shows you what’s already committed and what’s still available. You’ll get clear budget visibility before anything’s approved or pushed to QBO — so you can stop overspending before it starts.

Not at all. Zahara is built for everyone — not just finance pros. Whether you manage budgets or just need to approve the odd invoice, it’s simple to use. Never touched a spreadsheet? No problem.