Question 1

What is invoice approval software?

Accepted Answer

Invoice approval software helps finance teams automate the process of reviewing, routing, and signing off supplier invoices. It replaces manual tasks like forwarding emails and chasing approvals with structured workflows that ensure accuracy, speed, and control.

Question 2

Who should use invoice approval automation?

Accepted Answer

Any business that receives supplier invoices and wants to reduce delays, errors, or duplicate payments can benefit from invoice approval automation — especially growing teams, multi-site operations, and finance departments under pressure.

Question 3

How does Zahara’s invoice approval system work?

Accepted Answer

Invoices are emailed into Zahara’s inbox, scanned with smart AI, and routed automatically through your custom approval workflows. From there, you can approve, reject, or query in one click — from desktop or mobile.

Question 4

Can I track budgets and spending in Zahara?

Accepted Answer

Yes. Zahara links your invoices to budgets in real time, giving you visibility into committed and available spend. You’ll see how each invoice affects your budget before it’s approved — helping prevent overspending before it happens.

Question 5

Does Zahara integrate with my accounting software?

Accepted Answer

Yes. Zahara works with leading finance systems so you can automate invoice approvals without switching platforms. It connects to: Xero, MYOB, Sage Intacct, Sage 50, Sage 200, QuickBooks Online, Microsoft Dynamics 365 Business Central, and Zapier (to connect with 6,000+ other tools).

Question 6

Is invoice approval software worth it for small businesses?

Accepted Answer

Absolutely. Small businesses often suffer the most from poor invoice visibility. Zahara simplifies approvals, cuts down on back-and-forth emails, and makes your finance process feel less reactive and more in control — even without a large team.

Question 7

How long does Zahara take to set up?

Accepted Answer

Zahara is fast to deploy, with no heavy IT lift. Most teams are live within days. You can start with a 30-day free trial and see how it fits your current workflows.

Question 8

Is Zahara cloud-based?

Accepted Answer

Yes. Zahara is 100% cloud-based, meaning it’s accessible from anywhere, updates automatically, and doesn’t require any on-premise installation. Your data is secure and your team is always connected.

Question 9

How much does Zahara cost?

Accepted Answer

Zahara pricing starts at $280/month for the Teams plan and $150/month for the Business plan. Enterprise pricing is tailored — contact our team for a custom quote based on your operational needs.

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