Drowning in invoice chaos?
Let Zahara + Xero handle it.
Xero’s great...
Until approvals, visibility, and control let you down
Xero handles the basics. But when invoices pile up, approvals stall, and month-end looms, it stops short. Manual work creeps in, spreadsheets take over, audit trails vanish, and your team ends up plugging gaps that software should’ve covered. Zahara picks up where Xero leaves off and gives finance teams the structure, visibility and control they actually need to run AP properly.
Approvals stalling in inboxes?
Sign-off stuck in limbo? You email the invoice, but it’s lost in a manager’s inbox. No follow-up, no escalation, no clarity. Approvals drag on, and month-end closes slip. It’s stressful, unpredictable, and puts your finance team under constant pressure.
Budget control? What budget control?
No real-time picture of spending? Xero shows what’s paid, but not what’s in progress. Budgets get blindsided, overspends slip through, and you only realise after the money’s gone.
Duplicate Payments and Hidden Costs?
Paid twice with no safety net? Duplicate invoices and hidden fees drain budgets before you catch them, leaving your team stuck fixing costly mistakes instead of moving forward.
Still keying invoices by hand?
Manual entry draining your team? Supplier names, line items, amounts, tax codes — typed in, line by line. Slow, repetitive, and full of risk. All that time lost on admin instead of value-add work that actually grows the business.
If you said yes to even one, your AP process has a gap — and it’s not your team’s fault.It just means you’ve outgrown what Xero can do on its own.
Book your 20-minute invoice workflow session with our team today.Zahara + Xero...
The AP Power Combo Finance Teams Deserve
Xero handles the basics. But when invoices pile up, approvals stall, and month-end looms, it stops short. Manual work creeps in, spreadsheets take over, audit trails vanish, and your team ends up plugging gaps that software should’ve covered. Zahara picks up where Xero leaves off and gives finance teams the structure, visibility and control they actually need to run AP properly.
Approvals on autopilot
Zahara takes the chasing and guesswork out of approvals so invoices keep moving.
- Automatic multi-step routing
- Instant Approver Notifications
- One-Click Approvals
- Full audit trail with timestamps
Budgets you can trust
See exactly what’s committed and still available in real time. Zahara shows you spending clearly before you overspend.
- Automatic multi-step routing
- Instant Approver Notifications
- One-Click Approvals
- Full audit trail with timestamps
Stop duplicates and fraud
Zahara’s checks catch duplicate invoices, suspicious suppliers, or unexpected charges early, giving your team confidence and complete visibility before anything gets paid.
Data captured for you
No more retyping the same supplier names or line items over and over.
- Captures inovices instantly
- Reads supplier names, line items and Tax Codes with AI driven OCR
- rule based invoice coding
- Reduces errors and frees up team time
More than just a bolt-on
Zahara does more than simply connect to Xero. It fits right into the way you work, making approvals, budgets, and invoice handling easier from day one. In three quick steps, you can move from scattered manual tasks to a unified, confident accounts payable workflow that just works.
1. Connect Zahara to Xero
Log in and securely connect your Zahara account to Xero in just a few clicks, with no technical hassle or delays.
2. Sync your finance data
Zahara brings in suppliers, accounts, and categories automatically so everything stays aligned and current.
3. Export approved Invoices to Xero
Push approved invoices into Xero fully coded and ready to pay. No manual work, no worries, just done.
No payment, No pressure.
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No payment, No pressure.
Seamless AP automation,
tailored to your finance system.
Capture and code every invoice
no manual input required
Zahara reads and codes incoming invoices automatically — right down to the line item. From totals to tax, every field is processed with precision, no matter the format.
What Zahara handles?
Extracts header + line-level data
Auto-reads totals, tax, and currency
AI Powered, 3-Way line item Matching
Flags discrepancies or missing data
Codes fields for export into your finance system
Still unsure? Let’s clear things up.
Below are the questions we hear most about Zahara’s pricing and plans — no jargon, just answers.
Zahara pricing starts at $280/month for the Teams plan and $510/month for the Business plan. Enterprise pricing is tailored — contact our team for a custom quote based on your operational needs.
All Zahara plans include Purchase Requests, multistep automated approval workflows, and AI-powered invoice processing. Plans are tiered based on usage levels and the features needed by growing or complex businesses.
Teams: Up to 10 users, 120 purchase orders, and 250 invoices per month.
Business: Adds budgeting tools, payment modules, and up to 18 users with higher transaction limits.
Enterprise: Fully bespoke — built for global, multi-entity operations with custom controls, compliance layers, and volume scaling.
Yes — Zahara offers add-ons so you can scale without switching plans.Additional users cost $17/month, and PO or invoice volume can be extended in blocks starting at $59/month for 500 purchase orders. AI invoice processing add-ons are also available.
You can choose between monthly or annual billing. Annual billing saves you 20% and is ideal for teams seeking long-term value.
Yes, you can upgrade or downgrade your Zahara plan at any time. There are no restrictions or lock-ins — Zahara is built to scale with your business.
Yes — Zahara offers a 30-day free trial, with no commitment required. Our team is happy to guide you through the system and help tailor it to your workflow during your trial period.
Yes — Zahara is designed for multi-location businesses and complex finance structures. The Enterprise plan supports unlimited users, high transaction volumes, and custom compliance requirements.
Not sure which plan is right for you?
Let’s chat. We’re happy to help you find the perfect fit.
No payment, No pressure.