Streamline invoice approvals
With Powerful AP Automation

AI-powered workflows to reduce admin, speed up approvals, and stay audit-ready

Illustration of a digital invoice stack with a highlighted invoice labeled #000123. Status tags at the top indicate ‘Pending’, ‘Approved’, and ‘Rejected’. At the bottom, two buttons are shown — a red ‘Reject’ button and a green ‘Approve’ button — representing invoice approval workflow
Payment decision interface displaying invoice summary and a clear choice to Reject or Approve, with a pointer hovering over the Reject button.

Stop keying in data and chasing approvers

Zahara takes the manual work out of invoice approvals. From cloud-based access to custom approval flows and AI invoice capture, it’s everything you need to move faster, stay in control, and reduce AP admin — without changing your finance system.

Cloud-Based,
Nothing to Install

Access Zahara from any device — all you need is an internet connection. Track and manage spend in real time, whether you’re at home, in the office, or on site.

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Speed Up Decisions
with Custom Approvals

Automate approval flows tailored to your business. Get instant alerts, faster sign-offs, and full traceability — even across complex teams.

Approval matrix with multi-stage colour-coded status indicators for team workflows.

Save Time with AI-Driven Invoicing

Let Zahara’s AI handle invoice capture, matching, and coding. Cut manual effort and unlock same-day processing with zero data entry.

Simplified invoice interface with AI-highlighted fields for automated data capture.
Book a Demo30 Day Free Trial
Discover how Zahara streamlines your approvals.
No payment, No pressure.

Have you got month-end covered? — Days to go

Integrations

Seamless AP automation,
tailored to your finance system.

Zahara integrates with the tools your finance team already trusts — from Xero and QuickBooks to Sage and MYOB. Configure once and go live with no disruption.
All Integrations
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Get suppliers paid faster
no chasing, no manual processing.

Zahara handles your invoices from inbox to approval in real time — no spreadsheets, no chasing, no faff. It’s quick to set up and even quicker to use, whether you’re in the office or on your phone.

Book a Demo30 Day Free Trial
Discover how Zahara streamlines your approvals.
No payment, No pressure.
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£33,500
Willow Woods Ltd
Routed Automatic Approvals
Invoice Proccessed In Seconds
Real-Time Spend Tracking
Easy for Everyone to Use

Why do teams love using Zahara?

01.

Start fast — no training needed

Set up in minutes. No manuals. Zahara works out of the box from  finance to admin — with intuitive approval workflows from day one.

02.

No more chasing approvals

No more emails, spreadsheets, or delays. Zahara reads and routes invoices automatically for approval.

03.

Track spend before it spirals

Get real-time insight across budgets, users, sites and projects. Stay in control with alerts, limits, and audit trails.

04.

Grow without changing tools

As your team grows, so can Zahara. Add users, workflows, and volume — without starting over or losing control.

Multistep Workflows

Build smarter approval flows
no chasing, no chaos

Zahara mirrors your real approval process — automatically routing invoices to the right people, in the right order, with no manual nudging. One step or six, it just works.

What can Approvers do?

  • Review invoices instantly

  • Add comments or notes

  • Approve or reject with one click

  • Take action from desktop or mobile

  • See a full audit trail of every step

AI Driven Invoice Processing

Capture and code every invoice
no manual input required

Zahara reads and codes incoming invoices automatically — right down to the line item. From totals to tax, every field is processed with precision, no matter the format.

What Zahara handles?

  • Extracts header + line-level data

  • Auto-reads totals, tax, and currency

  • AI Powered, 3-Way line item Matching

  • Flags discrepancies or missing data

  • Codes fields for export into your finance system

FAQs

Quick answers for curious finance teams

Thinking about automating approvals but still have a few questions? You’re in the right place.

This is where we answer the big ones — like how Zahara connects with your finance system, what setup looks like, and whether it’s worth it for your team.
‍
No waffle. Just practical answers so you can decide faster.
What is invoice approval software?
Invoice approval software helps finance teams automate the process of reviewing, routing, and signing off supplier invoices. It replaces manual tasks like forwarding emails and chasing approvals with structured workflows that ensure accuracy, speed, and control.
Who should use invoice approval automation?
Any business that receives supplier invoices and wants to reduce delays, errors, or duplicate payments can benefit from invoice approval automation — especially growing teams, multi-site operations, and finance departments under pressure.
How does Zahara’s invoice approval system work?
Invoices are emailed into Zahara’s inbox, scanned with smart AI, and routed automatically through your custom approval workflows. From there, you can approve, reject, or query in one click — from desktop or mobile.
Can I track budgets and spending in Zahara?
Yes. Zahara links your invoices to budgets in real time, giving you visibility into committed and available spend. You’ll see how each invoice affects your budget before it’s approved — helping prevent overspending before it happens.
Does Zahara integrate with my accounting software?
Yes. Zahara works with leading finance systems so you can automate invoice approvals without switching platforms.

It connects to:
  • Xero
  • Myob
  • Sage Intacct
  • Sage 50
  • Sage 200
  • Quickbooks Online
  • Business Central
  • Zapier (connect to 6,000+ other tools)
cant see your accouting system - View all integrations
Is invoice approval software worth it for small businesses?
Absolutely. Small businesses often suffer the most from poor invoice visibility. Zahara simplifies approvals, cuts down on back-and-forth emails, and makes your finance process feel less reactive and more in control — even without a large team.
How long does Zahara take to set up?
Zahara is fast to deploy, with no heavy IT lift. Most teams are live within days. You can start with a 30-day free trial and see how it fits your current workflows.
Is Zahara cloud-based?
Yes. Zahara is 100% cloud-based, meaning it’s accessible from anywhere, updates automatically, and doesn’t require any on-premise installation. Your data is secure and your team is always connected.
How much does Zahara cost?
Zahara pricing starts at $150/month for the Teams plan and $280/month for the Business plan. Enterprise pricing is tailored — contact our team for a custom quote based on your operational needs.

Fancy a 15-minute chat?

Can’t find the answer you’re looking for? Please chat to our friendly team.
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